Compliance & Security

BenefitWerks is Your Strategic Tool for Reducing Workloads and Minimizing Risk

As a benefits administration software provider, BenefitWerks takes pride in ensuring the safety and security of our client’s information.

We are committed to information security and our security approach doesn’t stop at HIPAA compliance standards. BenefitWerks does not share client data stored in BenefitWerks with external third parties, unless requested by the client or required by law.

Intrusion Detection Protocols.
Annual HIPAA & Compliance.
Secure File Transfer Protocol (SFTP).
Encrypted Emails & Files.

Multiple Firewalls.
Three Form Authentication.
Single Sign On (SSO) Capabilities.
All Passwords are Fully Encrypted.

Avoid Regulatory Penalties with BenefitWerks Compliance Tools

HIPAA

BenefitWerks takes HIPAA as seriously as our clients. We conduct annual internal HIPAA training and audits. BenefitWerks is HIPAA Compliance Certified.
All employee and dependent data is securely sent and received.
BenefitWerks’ reporting options have the ability to remove PHI.

ACA

BenefitWerks prepares and e-files 1094Cs, with the IRS, for our ACA clients.
1095Cs are created and stored in each employee’s personal documents folder.
The full package of 1095Cs can be separated according to the ALE Member, alphabetically, by employee class, or location.
State specific ACA reporting is included in the reporting service.
BenefitWerks can also provide tracking for variable hour employees, based on the clients measurement periods.

COBRA

BenefitWerks has a full suite of COBRA administration solutions including initial notice letters, enrollment, payment coupons, additional forms, and helpful reminders.

Company Documents

Inside BenefitWerks we make it easy for companies to go paperless and store important Company Documents in a secure online filing cabinet. The 2020 amended ERISA regulations allow plan administrators to electronically send all disclosures required under Title 1 ERISA. Our built-in filing cabinet allows administrators to build folders & choose what important company documents they want to share with their employee population. This feature vastly helps organizations reduce printing and mailing costs.

Employee Documents

To reduce administrative visits to HR, employees and administrators can securely upload and store essential documents in the employee’s Personal Documents folders. This can include important required QLE personal documents for HR verification use, such as birth or marriage certificates, divorce decrees, court orders and loss of coverage letters. 1095’s are also stored in this folder for our ACA clients.

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